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How to RSVP for a Meet

IT IS IMPORTANT THAT YOU RSVP YOUR SWIMMER(S) EVEN IF THEY ARE NOT ATTENDING THE UPCOMING MEET.

1. Log in to your SwimTopia account.

2. Under Next Meet on the right side of your screen, you will see the name of the upcoming meet. Click "View all" if you don’t see the meet you’re looking for.

3. Click on the green Meet Entry button beside the name of the upcoming meet.

4. Under "Your family swim meet status," click on the Edit button.

5. Select the appropriate RSVP from the drop-down menu for EACH swimmer. PLEASE RSVP WHETHER YOUR SWIMMER(S) ARE OR ARE NOT ATTENDING THE MEET. THIS IS IMPORTANT.

6. The next step is where you can let the coaches know if your swimmer has preferences for meet entries. You can also note whether your swimmer will be late to the meet, have to leave early, or any other important information that the coaches should know for that meet only. (Coach Heather has the final say on meet entries, but your swimmer's suggestions are welcomed and encouraged. Coach Heather will stretch your swimmer to "do more," so don't be surprised if your swimmer's suggested entries are not the final entries.)

7. Click the Save button. A green note at the top of your screen indicates that meet RSVP/entries were successfully saved.

8. If you haven't already, sign up for a volunteer spot by clicking on the Sign Up for Job Shifts button.

9. If this is a Home Meet, please check the "Concession Donations Needed" and sign up to donate something.

NOTE: Signing up for a volunteer spot does NOT RSVP your swimmer(s) for the meet. You must complete BOTH steps for your swimmer(s) to successfully be entered into the meet.

WHAT IF I NEED TO CHANGE MY SWIMMER'S RSVP?

You may change an RSVP on our website until the closing deadline. To do so:

1. Follow steps 1-4 listed above.

2. Change your RSVP selection from the drop-down menu next to the swimmer(s) you wish to change.

3. Click the Save button.


WHAT IF I NEED TO CHANGE MY RSVP AFTER THE DEADLINE HAS PASSED?

If you need to change your RSVP after the deadline, contact Coach Heather via email (heatherboyle@earthlink.net). All meet entries are finalized by 5 p.m. on the Thursday before the meet.

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